For internal District transactions where costs are charges between teams, we use Project Codes to ensure the correct cost centre is charged in the management accounts, volunteers are not left out of pocket and that no real money needs to change hands unnecessarily. We also use Expense Codes for costs incurred via Wise or via manual expense claims to allocate costs to different cost centres.
Using the correct code allows the Finance Team to allocate costs accurately and efficiently.
This tool generates Project and Expense Codes in a standardised format. Simply copy and paste the generated code into the:
- Project Code field when checking out in the Scout Shop or Booking System, or
- Notes field when submitting a manual expense claim or using Wise.
Using this tool ensures transactions are clear, consistent, and recorded correctly in our accounting system.
