Coronavirus - We are currently in the Yellow Readiness Level, which means face to face activities can continue outdoors and indoors where safe to do so. Anyone aged 11+ must wear a face covering when indoors, unless they are exempt. For the latest updates, please check out our dedicated page here.

Last Updated: 12:00 Monday 02 December 2021

Key Information for Volunteers and Parents

Before reading the information below, please ensure you’re up to date with the guidance available at

Getting back together safely – Information for Leaders

We’re working with youth sector partners and the National Youth Agency government body to make sure that we restart safely. There’s a framework and set of guidance that should be followed when your section gets back together, based on the latest government announcements and current readiness levels.

Update 02/12/2021

Readiness level: Yellow

This means: All activities can resume for members who live in England. Residential activities and international travel may take place.  

Maximum group size and limitations:

  • All non-residential activities (including young people, Scout Network and adult only groups): No limit on group size, although all activities must be able to safely manage the risk of transmission of COVID and, if this is not possible, they must not take place. Face coverings are required indoors (unless exempt) for those aged 11+.
  • Residential activities: Nights away activities may take place, more details in the planning COVID-safe Nights Away in 2021 guidance.  Approval and risk assessments are submitted via the Nights Away Notification as normal.
  • International travel: Visits abroad may resume but must follow the FCDO travel advice and still manage the transmission of COVID and ensuring that the trips are safe and accessible. Consideration for the changing government requirements must be built into the trip plans prior to approval being given locally for the trips to go ahead.
  • Risk Assessment Approval: The requirement to have COVID-19 risk assessments approved by District is no longer in place. Groups and sections must still assess the risk COVID-19 poses, but like all other risks that we manage every day, it can be agreed within the Group itself (and within the District team for Explorer Units and Scout Network). If you wish you can consdider the risks in the activity risk assessment rather than complete separate documents. In Mersey Weaver, our team of liaisons will remain in place to provide advice and support with Risk Assessments for groups who want it, especially those who haven’t restarted yet.

Note: It’s important to remember that we’re still in the middle of the pandemic and we all have the duty to make sure we’re following the letter and spirit of the guidance. Although there is no longer a legal requirement for many things, as Scouts, with a duty of care to others and to young people, we recommend and expect the application of good hygiene and covid-safe approaches to all our meetings, events, activities and residential experiences.   

Activity Centres

Queen Charlotte’s Wood and District Scout Centre are open again to all outdoor day/evening visitors as well as camping and residential experiences in The Hideaway. For the time being we will continue running three zones for camping and activities. Clogwyn in North Wales remains closed but plans to open soon based on the restrictions still in place in Wales.

Scout Premises and Maintenance

Groups may resume maintenance inline with all current government guidance. As with youth activities, maintenance activities must safely manage the risk of transmission of COVID and, if this is not possible, they must not take place. If taking place indoors, then all over 11’s must wear a face covering.

In Mersey Weaver, we’re doing all we can to support local Groups during this time, by providing access to systems and resources from across the District Team. Continue to check this page regularly for updates, as we will be continuously adding to it.



We know staying at home can be hard. But fear not, some of our Explorers have been working on some activities you can do with some of the skills they’ve learnt…

Episode 1Origami Tented Village
Episode 2Chemical Reactions
Episode 3Banoffee Pie
St Georges dayPromise house party
Episode 4Mushroom Whittling
CuBe SpecialS’mores
Episode 5Googley Eyes
Episode 6Make a Tent Peg
Episode 7Mythical Beings
Episode 8STEM with Sam – Davinci Bridge
Episode 9Chinese Jianshi
Episode 10Card Trick
Episode 11Dear Future Me
Episode 12Flint n Steel
Episode 13STEM with Sam – Paperclip Helicopter
Episode 14Lotus Flower in a Cup
Episode 15Guitar Chords
Episode 16Lashings & Shelters
Episode 17Tea Bear Biscuits
Episode 18Newtonian Fluids

Activity Centres

On the 17 March 2020, following the shutdown of all face to face scout activities, the Mersey Weaver Board of Trustees took the decision to close our three activity centres (Clogwyn, District Centre and Queen Charlotte’s Wood). This will be reviewed on a monthly basis.

On 26 September 2020, QCW reopened to evening and day visitors from Mersey Weaver. Work in underway to open to external visitors for Camping and Evening/Day Visitors in the Yellow Readiness Level. We are not expecting indoor residential accommodation to become available until the Green Readiness Level (March 2021 at the earliest).

On 21 June 2021 QCW reopened to limited groups of campers and those looking to participate in an indoor residentials The Hideaway.

For the latest information please consult

Appointments Panel

The Appointments Panel, is a small group of people who meet with new volunteers to make sure they are suitable for their role. It’s a very friendly, informal chat, but they’ll ensure the new leader understands the responsibilities of the role as well as provide some pointers and guidance on what help is available.

During suspension of face to face scouting

To continue to welcome and support our adult volunteers in Scouting we have been running online versions of the Appointments Panel.

The appointments committee have been able to meet much more flexibly and frequently and invites have been sent on a fortnightly basis. Much of the backlog has been cleared and meetings will be run as they are required.

We have offered a mixture of daytime and evening sessions to cater for people no matter their current circumstances. We recognise a lot of families may be using their evenings to catch up with family who are self isolating or working difficult shifts.

The appointments panel chat will be with three members of the advisory committee and will take place using our Microsoft Teams video conferencing system. Each chat will last 20mins. Attendees will be sent invitations to participate in the online meeting directly.

To participate in the appointments panel attendees must have a working video camera and microphone on their phone or laptop. Please connect to the meeting a minute or so before the assigned time. When you first join you will enter a virtual “waiting room” and then brought into the meeting when the panel are ready.

Check-ins with ‘The Team’

This is a complex time for our entire Scouting family and teams across Mersey Weaver are continuing to closely monitor the situation. 

The most important thing is for us to hear each other’s voices and to stay engaged with every team member during this unique situation.

We are all in this together and the District Team are here to support you. 

The DC will be checking in with all GSLs and Managers on a regular basis throughout the suspension period and take any steps we can to help support you and your teams.

Dealing with a bereavement

Coronavirus is a global pandemic. Thousands of people, both young and old, have lost their lives, and millions have been affected. Now, more than ever, it’s important that we, as Scouts, rally around each other, show our Scout values and support one another.  

Scout Association have put together the following guidance created to support you in the event of a bereavement in your group/unit.


Due to current measures that have been put in place as a result of the coronavirus outbreak, the UK Government are aware that organisations are having difficulty following the DBS ID checking guidance.

Processing disclosure applications and re-checks 

On the 6 July 2020 the Scout Association restarted disclosure checking with the following temporary guidance in place.

There will be limited period of 90 days from that date for volunteers without a valid disclosure to obtain one. We will keep this period under review based on processing volumes both for the respective disclosure bodies, who anticipate a peak in demand immediately following the Coronavirus situation, and the Safeguarding team’s ability to process disclosures returned with information. Please note we will be increasing capacity in the Safeguarding team to meet the anticipated demand.

It goes without saying that keeping young people safe is our number one priority and volunteers whose disclosure has expired should make every effort to start the process to obtain a valid disclosure as speedily as possible to avoid suspension.

Support for you 

If you have any questions relating to disclosures, please let us know at or by emailing the Scout Information Centre at We can then provide clarity and co-ordinate enquiries with the disclosure bodies if needed. Whilst we will aim to respond to questions as speedily as possible, please note that due to the planned furloughing of a number of staff it may take a little longer to get a response.

District Scout Store

The District Scout Store will continue to fulfil mail orders. We will also be operating a “Amazon Locker” style collection box for anyone wanting to collect badges, uniform or anything else available from the website. Please note some bespoke items may take longer to arrive.

Emergency Digital Funding

The District Executive Committee have made £1000 of emergency funding from its reserves available to support groups and volunteers in carrying out their roles digitally and cope with any uptick in system usage.

Exemplar Covid-19 Risk Assesments

You asked, we delivered. We have put together a set of Risk Assessment examples which can help you get a clear idea of the kinds of Hazards, Risks different venues/activities might pose and example actions to mitigate the risk.

It is important to note that these Risk Assesments are by no means perfect and should be amended and added to, to suit the age group, the exact environment you are operating in as well as the type of activities. However, we hope they will speed up the process, making it easier for leaders, result in better Risk Assesments and ultimately more young people to safely return to face to face activities as soon as is possible.

It is our intention that this library will be added to over time so that groups can benefit from each other so please check back here before re-inventing the wheel as it might save you some time and effort.

Prior to commencing your Risk Assessment please engage with your group’s allocated Getting back together safely liaison who will be able to support you through the process.

Risk Assessment Video

The Scouts have put together the above video to guide volunteers through the Covid restate risk assessment process. If you have not seen it already it is well worth a watch.

Section Programme

Scout Premises

This Template can be used by Executive Committees to assess the risk of letting 3rd parties use a Scout premises. In addition to the Risk Assessment, Exec Committees should ensure external users have adequate public liability insurance, have seen (and are satisfied) with a Risk Assessment completed by the user and agreed a contract for cleaning of the building before and after use.

Fundraising support

We understand groups may be concerned about loss of income from fundraising events which can no longer take place due to social distancing.

Are there things which you can do online?

1st Weston & Weston Point have come up with the ingenious idea of holding their annual bingo online, connecting everybody in the community together virtually.

The Technology ASU have supported 4th Frodsham and 1st Ince & Elton with e-commerce sites which they can sell things from as well as take orders rather deliver and collect order forms face to face.

Working safely with the public guidance on selling, hiring, fundraising, and running community events

As restrictions ease, the Scout Association have put together some guidance on how we might interact with the public safely

Getting back together safely liaisons

The role of the getting back together safely liaison is to support groups and your exes to gather the documentation / implement the steps needed to prepare for the reopening of their premises and section leaders restart their outdoor programmes.

The liaison in partnership with the rest of the approvals team, will approve and review any risk assessments for each environment and readiness level section leaders wish to operate in from the amber readiness level onwards. 

1st HelsbyColin Chambers
4th RuncornColin Chambers
10th WidnesColin Chambers
1st Ince & EltonColin Chambers
1st Weston & Weston PointDerek Hillbeck / Colin Chambers
AquilaDerek Hillbeck
BeaconDerek Hillbeck
CestrianDerek Hillbeck
DeceangiDerek Hillbeck
Young Leader UnitDerek Hillbeck
1st HaltonJeff Shaw
1st NorleyJeff Shaw
8th WidnesJeff Shaw
1st MooreRichard Tiplady
12th WidnesRichard Tiplady
3rd FrodshamRichard Tiplady
3rd & 9th RuncornRichard Tiplady
4th FrodshamRichard Tiplady
4th Widnes / 1st HalebankSteve Walker
14th WidnesSteve Walker
1st Newton & KingsleySteve Walker
6th RuncornSteve Walker


We are concious that the measures announced by the Government and Scout HQ may affect meetings with local Leadership Teams, Boards of Trustees and potentially Annual General Meetings (AGMs). The Scout Association have been actively working with the Charity Commission to seek clear guidance around conducting formal AGMs digitally; check back here for updates.

We’d recommend that Counties/Areas, Districts and Groups in England and Wales should follow the advice from the Charity Commission which is summarised below.

15/05/20 The Charity Commission have provided the following information in relation to holding an AGM during this crisis.

Coronavirus is having a major impact on charity events and the government’s health advice may lead to some charities having no choice but to decide to cancel or postpone their AGMs and other critical meetings. The charity as far as possible should be acting in accordance with the governing document. However, the Commission understands that the charity may not be able to fully comply with the governing document during this current crisis.

Key points:

  • If the trustees, decide it is necessary to hold the AGM by electronic means, they should record this decision to demonstrate good governance of your charity.
  • The trustees must assess the risk in postponing the AGM or holding a meeting by another means. They should communicate the decision with the members where practical to do so e.g. via telephone or post or email.
  • As a regulator of charities, the Charity Commission will not be taking regulatory action, if the charity has demonstrated the reason for holding a meeting outside of the governing document or postponing the AGM during a pandemic is in the best interest of the charity.
  • If decisions are made by a meeting held which are not in accordance with the governing document, the Charity Commission advises the trustees clearly record the decision.
  • The Trustees may also wish to think about whether there are any wider or longer impacts of their decision that may need to be considered (independent of the regulator) for any actions during this time.
    Please remember it is the responsibility of the individual Charity Trustees to decide what is the best course of action to take for their Charity.

We’ve also produced a page to give you a few hints and tips for running successful meetings online. 

The Government also have some practical advice for questions from Executive Committees. 

The National Council for Voluntary Organisations (NCVO) has also published some useful guidance to help Executive Committees consider how they can best support members locally during this time. These both cover issues such as AGMs, remote meetings and other matters. You can read this guidance here

Annual Report submission

Wherever possible, the Charity Commission asks all Charities to try to get their annual reports submitted on time. However, where the situation impacts on the completion of annual returns and accounts, charities with an imminent filing date may request a filing extension by emailing them at: Delaying the AGM does not stop the submission of the Annual report, which is separate from the accounts and approved by the Trustees and only adopted at the annual general meeting.

Any charity that needs an extension to their annual return deadline should contact the Charity Commission to ask for one. Please see their guidance here.

Meeting online

For exec and leadership meetings we encourage the use of Microsoft Teams and Office 365 platform to ensure compliance with GDPR and because of the document storage.

Hardship Funding

With some companies shutting down or reducing hours, we recognise this is likely to have an impact on the affordability of Scouting for some families in Mersey Weaver. If this applies to you, please talk to your Group’s Exec about what they may be able to do to help. All requests for help will be dealt with in an confidential and sensitive manner. 

As a District, Mersey Weaver do have a Hardship Fund that can be tapped into if individuals or Groups need additional support beyond what the Group can offer itself.  

Please get in touch if you need or know of a young person needing support to continue their Scouting.

Mental Health & Loneliness


So many people want to help others during the coronavirus crisis, including young people. We wanted to know what our young people thought was the most important thing for them to take action on, so we did the easiest thing – we asked them.

At the top of their list was ‘peer support’. They told us that young people’s mental wellbeing is going to be disproportionately affected by the current coronavirus crisis, and yet it’s not being widely talked about.

That’s why, we’re asking young people to share Three for 3. Write (or draw) three things you’re doing to look after your mental wellbeing during this challenging time and share these ideas with three other people.

Once you’ve shared your three things, the people you’ve shared with should share their own three things with you and three others, keeping the conversation about wellbeing going. You can do this with your family, friends, or if you’re over 13 and have social media, by tagging people on social media using #Threefor3. 

By taking action you’ll be helping other people find out new ways to support their wellbeing.

Remember, only share things you feel comfortable sharing, and remember – when something’s on the internet, it’s ‘out there’ for anyone to see and very difficult to delete permanently.

Mental Health First Aiders

If you want some advice about spotting when someone is experiencing mental health issues, contact our team of mental health advisors who can give you some pointers.

Note when it comes to having concerns about young people, please follow the steps on the yellow card and escalate this to your GSL or District Commissioner immediately.

Mersey Weaver has recognised the need for Managers and Leaders to gain experience in dealing with Mental Health issues and are now providing free accredited Mental Health First Aid Training for volunteers across the district.

Talking about Coronavirus

Mind, the mental health charity, has some great info for young people who are worried about coronavirus and want to know how to cope with changes to their lives.

General Mental Health Info

Infectious disease outbreaks, like the current Coronavirus (Covid 19), can be scary and can affect our mental health. While it is important to stay informed, there are also many things we can do to support and manage our wellbeing during such times.

Looking after your mental health while you have to stay at home

The government is now advising us to avoid all but essential social contact. This will mean that more of us will be spending a lot of time at home and many of our regular social activities will no longer be available to us. It will help to try and see it as a different period of time in your life, and not necessarily a bad one, even if you didn’t choose it.

It will mean a different rhythm of life, a chance to be in touch with others in different ways than usual. Be in touch with other people regularly on social media, e-mail or on the phone, as they are still good ways of being close to the people who matter to you. 

Create a new daily routine that prioritises looking after yourself. Remain productive. For Leaders this may mean tackling tasks and admin you’ve been unable to complete or taking this an opportunity to complete training or review your risk assessments so we can hit the ground running when normal services resume again. For young people it might be an opportunity to practice a skill you’ve learnt or Scouts or for an event when we start back again.

Try to avoid speculation and look up reputable sources on the outbreak

Rumour and speculation can fuel anxiety. Having access to good quality information about the virus can help you feel more in control.

You can get up-to-date information and advice on the virus here:

Follow hygiene advice such as washing your hands more often than usual, for 20 seconds with soap and hot water (sing ‘happy birthday’ to yourself twice to make sure you do this for 20 seconds). You should do this whenever you get home or into work, blow your nose, sneeze or cough, eat or handle food. If you can’t wash your hands straightaway, use hand sanitiser and then wash them at the next opportunity.

You should also use tissues if you sneeze and make sure you dispose of them quickly; and stay at home if you are feeling unwell.

Try to stay connected 

At times of stress, we work better in company and with support. Try and keep in touch with your friends, and family, by telephone, email or social media. Stay in touch with your Scouting friends especially any one vulnerable or may be more isolated than most. It would be fantastic for older sections such as Scouts, Explorers and Network to organise catchups via video conference and talk about what you’ve been up to.

Stay in touch with friends on social media but try not to sensationalise things. If you are sharing content, use this from trusted sources, and remember that your friends might be worried too.

Also remember to regularly assess your social media activity. Tune in with yourself and ask if they need to be adjusted. Are there particular accounts or people that are increasing your worry or anxiety? Consider muting or unfollowing accounts or hashtags that cause you to feel anxious.

Get as much sunlight, fresh air and nature as you can

Spending time in green space or bringing nature into your everyday life can benefit both your mental and physical wellbeing. It can improve your mood, reduce feelings of stress or anger, and make you feel more relaxed. Social distancing doesn’t mean you have to be contained indoors and there’s plenty you can do in the garden, local park or nature that doesn’t require you coming into contact with people.

It’s possible to still get these positive effects from nature while staying indoors at home if you are self isolating. You could try the following:

  • Spend time with the windows open to let in fresh air.
  • Have flowers or potted plants in your home.
  • Arrange a comfortable space to sit, for example by a window where you can look out over a view of trees or the sky, or watch birds and other animals.
  • Look at photos of your favourite places in nature. Use them as the background on your mobile phone or computer screen, or print and put them up on your walls.
  • Listen to natural sounds, like recordings or apps that play birdsong, ocean waves or rainfall. Get as much natural light as you can. Spend time in your garden if you have one, or open your front or back door and sit on the doorstep.

It’s important to:

  • keep active
  • eat a balanced diet and drink plenty of water

Try not to make assumptions

Don’t judge people and avoid jumping to conclusions about who is responsible for the spread of the disease. The Coronavirus can affect anyone, regardless of gender, ethnicity or sex.

Try to manage how you follow the outbreak in the media 

There is extensive news coverage about the outbreak. If you find that the news is causing you huge stress, it’s important to find a balance.

It’s best that you don’t avoid all news and that you keep informing and educating yourself, but limit your news intake if it is bothering you. 

Further support

Young Minds

0800 1111



Microsoft Teams / Office365

Office 365

In Mersey Weaver, we require all volunteers to use a Scouting email address issued by our Technology ASU. Not only does this allow you to maintain a Scout/Life balance and but it also allows us demonstrate to parents that we take all reasonable steps to protect personal identifying information and comply with GDPR. It is important that you have access to this account so you don’t miss any important communication.

Office 365 provides anywhere access to professional email, calendar, HD video conferencing, and more. Designed to help charities do more good, this fantastic suite of tools provides volunteers with access to Office Online and Microsoft’s best-in-class cloud-based productivity and collaboration software. This is provided to all all all leaders and exec members for free!

  • Outlook – email, address book and calendar
  • OneDrive – 1TB of cloud storage to securely store scout documents
  • Sharepoint – group document storage
  • Teams – Instant Messaging, Calls, Video Conferencing and integration with Sharepoint, Planner, Forms and more..
  • Planner – Kanban (think trello style) project management software
  • Forms – securely collect data, surveys, forms
  • Yammer – a private social network just for leaders
  • Power Automate – automate processes and data without code
  • Sway – produce interactive newsletters and presentations

Login to your Scout Office365 Account

All volunteers in Mersey Weaver have an Office365 account. To login use the link below. If you need assistance setting you account up contact our Technology ASU for support.

If you are not sure if you have access, you will either need to reset the password or if you’ve never had access, get in touch with the Technology ASU. Ideally your line manager should have requested an account for you prior to attending an appointments committee. If not you can ask a them or a colleague to request a new account for you.

New to Scouting and don’t have an account?

Your line manager or another leader in the district can request an account for you provided they have access to your profile in Compass. The process is automated, so once your account is approved you will receive setup instructions and a text message with a temporary password.

Microsoft Teams

Microsoft Teams is a unified communication platform that combines chat, video meetings, file storage and application integration. The service integrates with our Office 365 system and also features extensions that can integrate with non-Microsoft products. Microsoft Teams is comparable to services such as Slack, WhatsApp and Zoom and is the evolution from Skype for Business. Teams allows communities, groups, or teams to join online voice or video meetings through a link or invitation. Presenters are also able to host live broadcasts. Every leader and exec member has access to this software for Free.

Every Group, Group Exec and Section in the District has been setup with their very own ‘Team” which can be used to host video conferences as well as instant message about Scouting in the private and secure way.

We have setup channels for cross collaboration across Mersey Weaver for people in the same role so you can share tips, best practice and ask each other for advice or support. There are also some social spaces for leaders to chat with one another. E.g. on the “District All Leaders” Team there is a channel called the “District Café”.

Setting up Teams

Download the App

First you’ll need to download the teams app on your PC, Mac, Android or iOS device. Make sure you login using your district or group email account. Not got access? Then email the Technology ASU for support.

You will then need to login in with your Scout issued Office 365 account. If you don’t have access to it you will either need to reset the password or if you’ve never had access get in touch with the Technology ASU.

Once you are logged in, you will be able to see any upcoming meetings you have been invited to, send direct messages to other leaders in your group (or the rest of the district) and have conversations in Channels that have been setup for you that are relevant to your role.

Help & Support

If you need assistance or help don’t hesitate to get in touch with the Technology ASU who are happy to support you in getting up and running.

Getting Started with Microsoft Teams

Join a Microsoft Teams Meeting

Interactive Demo

We’ve also collated some videos that will help introduce Microsoft Teams

Our Community

Throughout our history, Scouts have helped other people and supported their communities in times of crisis. We’re proud to say we stepped up and played our part when it counted most.

However, this is a crisis like no other. Our priority is to keep young people and volunteers safe. This remains especially true when faced with the threat of Coronavirus (Covid-19). But the good news is that you don’t have to leave your house to be a hero…

How you can play your part

  • Promote #TheGreatIndoors. By sharing the 150+ Great Indoors activities you’ll be supporting families at home, helping young people stay focused and keep learning skills. Please share these with your contacts, especially on social media, reminding them that the activities are for all young people and not just Scouts.
  • Deliver Scouts at home. By offering activities and opportunities to meet digitally you are helping provide continuity and stability to our members, supporting their wellbeing and helping them continue to take part in the programme. We know it’s also a great help to hard-pressed parents, carers and families too. Take a look at our guidance about delivering Scouts at home
  • Take part in Care for care homes. Show you ‘care for care homes’ and be a part of the 10,000 acts of kindness we want to show care homes over the next few weeks! 
  • Become a Wellness Champion. The Coronavirus pandemic has hit young people hard. Some have missed out on end of term celebrations or exams and others have been separated from their loved ones. It’s been really tough. Despite this, Scouts have said that they want to take practical, hands on action to create a better tomorrow for everyone. They told us that mental health is more important than ever, but that stigma still gets in the way of talking about it.
  • Prepare for a return to face to face Scouting. Now could be a good time to catch up on your training (for example, the online ongoing learning modules for Safety and Safeguarding), admin and catch-ups before it’s safe to return to face to face meetings and activities.

How young people from your sections, and their families might choose to play their part

What else can we do to help?

Scouting is embedded into our local communities and there may be opportunities where we can make a real impact. Now is the time to step up and support our local communities. Here are some thoughts;

  • There are already some fantastic activities centred around “Kindness in the Community” as part of the AMillionHands resources which you can explore with young people remotely right away.
  • If know people who are potentially isolated make contact with them on a regular basis, maybe just pick up a phone have a regular conversation

Staying safe online

Besides being a great source for funny cat videos, the Internet has the power to bring people closer together. For Scouts, we know it can be a great source for tools and information to make the world a better place. In this exceptional times there is a real opportunity to harness digital tools to stay connected and socialise in a positive and healthy way even if you are self isolating. 

However, the Internet can also be a source of serious issues, like cyberbullying, harassment, identity theft and abuse. This can happen when chatting and posting on social media, gaming platforms and even Scouting channels – just as bad things sometimes happen in real life.

Online behaviour that is unacceptable includes: stealing private information, sending, posting or sharing false content about someone else, continuing to contact someone who asked not to be contacted, sending inappropriate remarks or photos to a young person or asking them to do so, and sending threats or hate speech. 

Safeguarding videos for young people


We want Scouts like you to feel safe online so that you can continue to use the Internet to create a better world. Make sure you are always prepared by reading these tips to stay safe online:

Golden Rules of Internet Safety: 

Treat others with kindness, the way you would want to be treated. Respect differences in feelings and opinions. If you witness bullying online, you should let a trusted adult know.

Be kind 

Don’t share your – or anyone else’s – personal information online. This includes addresses, phone numbers, passwords and pictures you wouldn’t want the public to see. Before sharing anything about another person, ask them if they are ok with it. Check your sources and make sure any news or facts you share are true.

Be mindful about what you share  

People you’ve only met online are still strangers – even if you’ve been talking for a long time. Sometimes, a person might lie about who they are, which can be dangerous. Check with your parents or carers for permission to meet someone you’ve met online, and only meet them with them present.

Don’t meet in-person with people you meet online

Check the “Privacy Settings” on your social media channels and make them private so that your personal information is only shared with those you choose to have as friends. Even then, never post personal information on the Internet.

Keep your personal information private

Here’s a way you can help make the Internet a safer place for everyone! If a post online makes you feel uncomfortable, take the responsibility to click “Report”. This includes posts that are inappropriate or harmful to yourself or others. 

Report harmful posts or content

If you receive messages or see posts that make you feel uncomfortable or unsafe, tell a trusted adult, like a family member or Scout leader, about the message you received or the post you saw. 

Tell a trusted adult

Safety Online Booklets

The Scout Association have some fantastic booklets available specific for each section about staying safe online:

The Yellow Card – Young People First

When Scouting Online, the principles of the ‘Yellow Card’ and ‘Safeguarding policy’ applies.

There must be at least two adults present at all times during any online activity. Ideally both adults should be Scout volunteers, but you can use a parent rota to support as you might normally do. Young people must never be left in a one-to-one situation with an adult. This protects us all and also ensures that young people understand that even in these difficult times, the Scouts take safeguarding seriously.

What online systems are appropriate for Scouting online?

All systems put in place by Mersey Weaver are fully GDPR compliant and have safe guards in place to protect both our young people and volunteers.

Here are some of the tools available to volunteers in Mersey Weaver:

  • Enterprise license of Office365 which includes:
    • Scouting email with group domain name so recipients can be confident emails are from someone involved with local scouting.
    • Access to Microsoft Teams for online video conferences, webinars and instant messaging.
    • 1TB Onedrive and Sharepoint for secure storage and sharing of files and resources.
    • Microsoft Forms for secure collection of data but also quizzes and surveys.
    • Yammer for creating a secure and private social network.

For further advice on what is safe and practical to use please contact our Technology ASU.

What platforms are suitable for young people?

There are many different platforms you can use to communicate with young people and families online. They’re all slightly different with different features, and most importantly, different levels of security and privacy.

Be sure to check the platform’s own websites, as many of them are changing their features and offers to help and support people because of the coronavirus.

Age requirements

Most collaboration or online platforms have an age requirement, on most users need to be over 13 to make an account. Check the terms and conditions of services to make sure they are suitable for the Scouts in your group. If the young people in your group are under the age limit of the tool you want to use, then their parents or carers must set up the required accounts and remain nearby through the meeting.

What do I do if I have a concern?

You can raise any safeguarding concern no matter how trivial, with the District Commissioner – Oliver Chambers.

or our national safeguarding team 
or call us on 0345 300 1818

Systems Support

For assistance with District Systems such as Office 365 and Online Scout Manager, please email the Technology ASU

Top Awards & D of E

Queen Scout Award

We are aware of a number of young people in Mersey Weaver working towards their Queen Scout Award but soon to turn 25. We are looking into any special dispensation available where items from the IEV cannot be completed due to the suspension of face to face Scouting.

Duke of Edinburgh Award

As face to face Scouting resumes many young people will be keen to do the outdoor elements of the their Duke of Edinburgh award. There is guidance for leaders from the Scout Association here

The Duke of Edinburgh scheme have posted some faqs on their website along with a statement keen to point out that no young person should miss out on the award as well as ideas and an frame work how you can still complete much of your award while restrictions are in place.

We are looking into the possibility of streaming Explorer’s and Network member’s presentations over the web so they can still complete this aspect of the award.

If you have any concerns about achieving your top award. Please get in touch with our ACC (Awards), Carol Frain:

Training & Compliance

All face to face training due to take place from now until we reach the green readiness level, has been cancelled. However, online training is taking place instead.

Online Training Resources

Are you self isolating or got a bit more time on your hands? Have you got outstanding mandatory training to complete? Here’s the links to get it done and out of the way ready for when we start back up again so there’s no further disruption to the programme.

Module 1 – Essential Information (45mins)

Essential Information is a mandatory module for nearly all adults in Scouting.  It provides the basic information required for individuals getting started in adult roles in Scouting, vital to ensuring that all young people can enjoy safe Scouting.

(Required by all roles including exec members)

Don’t forget to screenshot or save your certificate as a PDF.

Trustee Introduction (30mins)

The aim of this module is to provide the Charity or managing Trustees with information on their legal responsibilities and current regulations. You only need to complete this module if you have a role as a trustee / Executive Committee member.

(Required everyone who has a role on an exec committee including leaders)

Don’t forget to screenshot or save your certificate as a PDF.

Module 2 – Personal Learning Plan

The aim of this module is to create a plan for your learning based on the requirements of the job and your individual needs.

The plan will show the training and the support that you will receive to help you to carry out the responsibilities and fulfil the training requirements for your role. 

There is a workbook available to help you to complete this module: 

(Required by wood badge roles only)

Module 3 – Tools for the Role – Section Leaders (30mins)

Tools for the Role (Section Leaders) is a mandatory module for Section Leaders, Assistant Section Leaders and Section Assistants. It covers the basic information on the individual’s role or area of responsibility and some practical help to get the individual started in the role. 

Don’t forget to screenshot or save your certificate as a PDF. If you have problems generating the certificate take a screenshot of the results screen.

Note that you’ll need to validate this module with a Training Advisor after completing the training by providing evidence of putting the learning into practice.

(Section leaders, Assistant Section Leaders and Section Assistants only)

Module 4 – Tools for the Role – Managers and Supporters (30mins)

Tools for the Role (Managers and Supporters) is a mandatory module for Group Scout Leaders, Commissioners and ASU Managers . It covers the basic information on the individual’s role or area of responsibility and some practical help to get the individual started in the role. 

(Required by Managers and Supporter roles only)

Don’t forget to screenshot or save your certificate as a PDF. If you have problems generating the certificate take a screenshot of the results screen.

Note that you’ll need to validate this module with a Training Advisor after completing the learning.

GDPR Training (35mins)

GDPR Training is a mandatory module for all appointments. It covers the basic information that individual’s need to know in relation to the General Data Protection Regulations, what this means for their role and for Scouting and how to effectively align with it. Topics covered:

  • Personal Data
  • Individuals’ rights
  • Consent
  • Accountability & Governance

(Required by all roles including exec members)

Don’t forget to screenshot or save your certificate as a PDF.

Safety Training (45mins)

The safety of all our members is of paramount importance, it is essential that we provide up-to-date training so volunteers understand our safety protocols.

It is a requirement for all adults in Scouting to renew their safety training at least every three years.

(Required by all roles including exec members)

Don’t forget to screenshot or save your certificate as a PDF.

Safeguarding Training (45mins)

The issues facing adult volunteers in keeping young people safe are changing all the time and it is essential that we provide up-to-date training.

It is a requirement for all adults in Scouting to her new their ‘approved safeguarding training’ at least every three years.

(Required by all roles including exec members)

Don’t forget to screenshot or save your certificate as a PDF.

Woodbadge and other Training Modules

It is a requirement that Assistant Section Leaders/Section Leaders/Commissioners/Managers complete a Woodbadge within three years of commencing their role. The Woodbadge is a series of useful and practical training modules which equips leaders with the skills and knowledge they need to run a section or managers to carry out their role.

Online Training Webinars

The County training team are conducting online webinars right through July until December. For anyone who would prefer to do their training “face to face” as opposed to via self led e-learning. If you would like to participate, book on via the County website. You will be sent joining instructions. You will need a Computer, Smartphone or tablet with the GoToMeeting app downloaded, capable of both sending/receiving video and sound.

Volunteer Meetings

In Mersey Weaver, we are extremely fortunate to be able to provide all adult volunteers in the District with an Enterprise License Office 365 account. We are currently in the process of ensuring all Group Scout Leaders and Chairs have access to their Office 365 accounts as this will enable them to host meetings and webinars remotely via Teams.

If you are a volunteer and do not have access to your free Office 365 account please get in touch with our Technology ASU. Line Managers and colleagues are also able to request new accounts for their leaders by completing a simple form

How to Join a Meeting / Live Event


How to Schedule a Meeting / Live Event


Some tips on etiquette

  • Mute yourself when not speaking.
  • Meet in a quiet location (people shouting/swearing/screaming in the background is embarrassing for the participant!)
  • Be on time.
  • Ensure your technology works correctly (test, test and test again to prevent computer-assisted embarrassment!)
  • Wear appropriate clothing.
  • Ensure there is nothing embarrassing in the background (use ‘blur background’ feature if possible). For children, this also ensures there are no safeguarding incidents (i.e. semi-naked siblings coming into frame).
  • Frame the camera correctly.
  • Have the right light.
  • Look into the camera.
  • Pay attention and don’t forget you’re on camera.

Help & Support

If you need assistance or help don’t hesitate to get in touch with the Technology ASU who are happy to support you in getting up and running.

Getting Started with Microsoft Teams

Interactive Demo

We’ve also collated some videos that will help introduce Microsoft Teams

Where can I find ideas for activities that can be done at a distance or online?

We’ve developed some new activities that can be done indoors, outdoors and online in line with the latest government guidelines. There’s example risk assessments and safety guidance too. 

You can also check out the activities page which has loads more ideas that could be adapted by following our top tips for making activities work online and at home.

Youth Forum

This is a complex time for our entire Scouting family and teams across Mersey Weaver are continuing to closely monitor the situation closely.

The most important thing is for us to have opportunities see one another and ensure the voices of our young people are still heard.   

To support this we will be hosting a series of Youth Forums open to all Scouts, Explorers and Young Leaders in Mersey Weaver. These will take place on:

  • Youth Forum 1 – 15 April 2020, 14:00-16:00
  • Youth Forum 2 – 31 July 2020, 16:00-18:00
  • Youth Forum 3 – Watch this space


Media Enquiries

For all press and media enquiries, please contact Scout Headquarters.

Kindness in the community

As Scouts, we believe every act of kindness has the power to transform society and make it easier for everyone to get the help they need.

Supported by the British Red Cross, we’ll show kindness to those who need most. Find out how you can help the community during this international crisis.

Office 365

We are providing all volunteers with an Office 365 Account. This will enable local meetings to take place using Microsoft Teams.